Per-home magic links
Unique access codes per unit so residents only update their own home — no shared passwords, no public open forms.
Community onboarding
Access Database Clean Start
Build a trustworthy community access database from scratch. Residents submit gate clickers, amenity fobs, and contact details through branded magic-link forms — while management follows up on non-responders and exports a clean master list.
What it includes
Everything needed to replace a messy legacy access sheet with a structured, resident-completed database.
Credential collection
Capture gate clickers, RFID stickers, amenity fobs, red tags, phones, and emails in a format ready for vendors and ops staff.
Multilingual UI
Resident-facing flows in English, Spanish, Korean, and Chinese so more households can complete the form on the first try.
Welcome & follow-up email
Kick off onboarding with welcome mail, then nudge units that still have not responded without tracking it in someone’s inbox.
Admin review dashboard
See who has completed, who is pending, and what needs a human look — including unidentified-device follow-up queues.
Clean exports
CSV-ready master data you can hand to a gate vendor, management company, or security contractor without cleanup busywork.
How a Clean Start works
A focused rollout for associations that need an accurate access roster before the next season, vendor change, or rekey project.
Seed the roster
Start from unit and homeowner records — not leftover credential columns full of unknowns.
Invite households
Send per-home magic links so residents confirm devices and contact details themselves.
Track completion
Watch response rates, chase non-responders, and resolve odd or unidentified devices.
Hand off a clean DB
Export a complete access database your gate and amenity vendors can actually use.
Built for both sides
Residents get a short, guided form. Management gets progress and a finished database.
For residents
- Open a personal link — no new account to remember
- List clickers, fobs, stickers, and tags already in use
- Update phone and email contacts in one pass
- Complete the form in their preferred language
For management & boards
- Replace tribal-knowledge access sheets with structured data
- See completion status by unit at a glance
- Follow up on missing responses without spreadsheet chaos
- Export vendor-ready credential lists on demand
Ready for a clean access database?
Tell Alex about your current roster, gate vendor, and timeline. Cooper Code can stand up a Clean Start collection flow tailored to your community.